Frequently used

Close

  • Esc

Go to Home tab

  • Alt
  • H

New message

  • Ctrl
  • Shift
  • M

Send

  • Alt
  • S

Insert file

  • Alt
  • N

New task

  • Ctrl
  • Shift
  • K

Delete

  • Delete

Search

  • Ctrl
  • E

Reply

  • Alt
  • H
  • R, P

Forward

  • Alt
  • H
  • F

Reply all

  • Alt
  • H
  • R, A

Copy

  • Ctrl
  • C

Send/Receive

  • Alt
  • S

Go to calendar

  • Ctrl
  • 2

Create appointment

  • Ctrl
  • Shift
  • A

Move to folder

  • Alt
  • H
  • M, V

Attachment Save As

  • Alt
  • J
  • A

Basic navigation

Switch to Mail view

  • Ctrl
  • 1

Switch to Calendar view

  • Ctrl
  • 2

Switch to Contacts view

  • Ctrl
  • 3

Switch to Tasks view

  • Ctrl
  • 4

Switch to Notes

  • Ctrl
  • 5

Switch to Folders list in the Folder pane

  • Ctrl
  • 6

Switch to Shortcuts

  • Ctrl
  • 7

Switch to next open message

  • Ctrl
  • .

Switch to previous open message

  • Ctrl
  • ,

Move between Folder/Outlook/Reading/To-Do

  • Ctrl
  • Shift
  • Tab

Move ar ound message header lines in the Folder pane

  • Ctrl
  • Tab

Move around within the Folder pane

  • Arrows

Go to a different folder

  • Ctrl
  • Y

Go to the Search box

  • Ctrl
  • E

In the Reading pane, go to the previous message

  • Alt
  • Up

In the Reading pane, page down through text

  • Space

In the Reading pane, page up through text

  • Shift
  • Space

Collapse or expand a group in the email message list

  • Left/Right

Go back to previous view in the main Outlook window

  • Alt
  • B/Left

Go forward to next view in the main Outlook window

  • Alt
  • Right

Select the InfoBar and, if available, show menu of commands

  • Ctrl
  • Shift
  • W

Flags

Open the Flag for Follow Up dialog box

  • Ctrl
  • Shift
  • G

Color categories

Delete the selected category from the list in the Color categories box

  • Alt
  • D

Create an item or file

Create an appointment

  • Ctrl
  • Shift
  • A

Create a contact

  • Ctrl
  • Shift
  • C

Create a contact group

  • Ctrl
  • Shift
  • L

Create a fax

  • Ctrl
  • Shift
  • X

Create a folder

  • Ctrl
  • Shift
  • E

Create a meeting request

  • Ctrl
  • Shift
  • Q

Create a message

  • Ctrl
  • Shift
  • M

Create a note

  • Ctrl
  • Shift
  • N

Create an Office document

  • Ctrl
  • Shift
  • H

Post to the selected folder

  • Ctrl
  • Shift
  • S

Post a reply in the selected folder

  • Ctrl
  • T

Create a Search folder

  • Ctrl
  • Shift
  • P

Create a task

  • Ctrl
  • Shift
  • K

Commands in most views

Save (except in Tasks view)

  • Ctrl
  • S

Save and close (except in Mail view)

  • Alt
  • S

Save as (only in Mail view)

  • F12

Undo

  • Ctrl
  • Z

Delete an item

  • Ctrl
  • D

Print

  • Ctrl
  • P

Copy an item

  • Ctrl
  • Shift
  • Y

Move an item

  • Ctrl
  • Shift
  • V

Check names

  • Ctrl
  • K

Check spelling

  • F7

Flag for follow-up

  • Ctrl
  • Shift
  • G

Forward

  • Ctrl
  • F

Send or post or invite all

  • Alt
  • S

Endable editing in a field, all views except Mail/Icon

  • F2

Left align text

  • Ctrl
  • L

Center text

  • Ctrl
  • E

Right align text

  • Ctrl
  • R

Mail

Switch to Inbox

  • Ctrl
  • Shift
  • I

Switch to Outbox

  • Ctrl
  • Shift
  • O

Check names

  • Ctrl
  • K

Send

  • Alt
  • S

Reply to a message

  • Ctrl
  • R

Replay All to a message

  • Ctrl
  • Shift
  • R

Reply with meeting request

  • Ctrl
  • Alt
  • R

Forward a message

  • Ctrl
  • F

Mark a message as not junk

  • Ctrl
  • Alt
  • J

Display blocked external content

  • Ctrl
  • Shift
  • I

Post to a folder

  • Ctrl
  • Shift
  • S

Apply Normal style

  • Ctrl
  • Shift
  • N

Check for new messages

  • Ctrl
  • M

Go to the previous message

  • Up

Go to next message

  • Down

Create a message (in Mail view)

  • Ctrl
  • N

Create a message (from any Outlook view)

  • Ctrl
  • Shift
  • M

Open a received message

  • Ctrl
  • O

Delete and ignore a conversation

  • Ctrl
  • Shift
  • D

Open the Address Book

  • Ctrl
  • Shift
  • B

Add a Quick flag to an unopened message

  • Insert

Display the Flag for follow up dialog box

  • Ctrl
  • Shift
  • G

Mark as read

  • Ctrl
  • Q

Mark as unread

  • Ctrl
  • U

Open the MailTip in the selected message

  • Ctrl
  • Shift
  • W

Find or replace

  • F4

Find next

  • Shift
  • F4

Send

  • Ctrl
  • Enter

Print

  • Ctrl
  • P

Forward

  • Ctrl
  • F

Forward as attachment

  • Ctrl
  • Alt
  • F

Show the properties for the selected item

  • Alt
  • Enter

Mark for download

  • Ctrl
  • Alt
  • M

Check Mark for download status

  • Ctrl
  • Alt
  • U

Display Send/Receive progress

  • Ctrl
  • B

Calendar

Create an appointment

  • Ctrl
  • N

Create an appointment (any Outlook view)

  • Ctrl
  • Shift
  • A

Create a meeting request

  • Ctrl
  • Shift
  • Q

Show 1-10 days in the calendar

  • Alt
  • 1-0

Go to a date

  • Ctrl
  • G

Switch to Month view

  • Alt
  • =

Go to the next day

  • Ctrl
  • Right

Go to the next week

  • Alt
  • Down

Go to the next month

  • Alt
  • PgDown

Go to the previous day

  • Ctrl
  • Left

Go to the previous week

  • Alt
  • Up

Go to the previous month

  • Alt
  • PgUp

Go to the start of the week

  • Alt
  • Home

Go to the end of the week

  • Alt
  • End

Switch to Full Week view

  • Alt
  • -

Switch to Work Week view

  • Ctrl
  • Alt
  • 2

Go to previous appointment

  • Ctrl
  • ,

Go to next appointment

  • Ctrl
  • .

Set up recurrence for an open appointment or meeting

  • Ctrl
  • G

People

Dial a new call

  • Ctrl
  • Shift
  • D

Find a contact or other item

  • F3

Enter a name in the Search Address Books box

  • F11

In Table or List view of contacts, go to first contact with letter

  • Shift
  • (letter)

Select all contacts

  • Ctrl
  • A

Create a message with selected contact as subject

  • Ctrl
  • F

Create a contact (when in Contacts)

  • Ctrl
  • N

Create a contact (any Outlook view)

  • Ctrl
  • Shift
  • C

Open a contact form for the selected contact

  • Ctrl
  • O

Create a contact group

  • Ctrl
  • Shift
  • L

Print

  • Ctrl
  • P

Update a list of contact group members

  • F5

Go to a different folder

  • Ctrl
  • Y

Open the Address Book

  • Ctrl
  • Shift
  • B

Use Advanced Find

  • Ctrl
  • Shift
  • F

In an open contact, open the next contact listed

  • Ctrl
  • Shift
  • .

Find a contact

  • F11

Close a contact

  • Esc

Send a fax to the selected contact

  • Ctrl
  • Shift
  • X

Open the Check Address dialog box

  • Alt
  • D

In contact form, display Email 1-3

  • Alt
  • Shift
  • 1-3

Tasks

Accept a task request

  • Ctrl
  • C

Decline a task request

  • Ctrl
  • D

Find a task or other item

  • Ctrl
  • E

Open the Go to Folder dialog box

  • Ctrl
  • Y

Create a task when in Tasks view

  • Ctrl
  • N

Create a task (any Outlook view)

  • Ctrl
  • Shift
  • K

Open selected item

  • Ctrl
  • O

Print selected item

  • Ctrl
  • P

Select all items

  • Ctrl
  • A

Delete selected item

  • Ctrl
  • D

Forward a task as an attachment

  • Ctrl
  • F

Create a task request

  • Ctrl
  • Shift
  • Alt
  • U

Switch between Folder/Tasks/To-Do

  • Tab

Undo last action

  • Ctrl
  • Z

Flag an item or mark complete

  • Insert

Format text

Display the Format menu

  • Alt
  • O

Display the Font dialog box

  • Ctrl
  • Shift
  • P

Switch case (with text selected)

  • Shift
  • F3

Format letters as small capitals

  • Ctrl
  • Shift
  • K

Make letters bold

  • Ctrl
  • B

Add bullets

  • Ctrl
  • Shift
  • L

Make letters italic

  • Ctrl
  • I

Increase indent

  • Ctrl
  • T

Decrease indent

  • Ctrl
  • Shift
  • T

Left align

  • Ctrl
  • L

Center

  • Ctrl
  • E

Underline

  • Ctrl
  • U

Increase font size

  • Ctrl
  • ]

Decrease font size

  • Ctrl
  • [

Cut

  • Ctrl
  • X

Copy

  • Ctrl
  • C

Paste

  • Ctrl
  • V

Clear formatting

  • Ctrl
  • Shift
  • Z

Delete the next word

  • Ctrl
  • Shift
  • H

Justify text

  • Ctrl
  • Shift
  • J

Apply styles

  • Ctrl
  • Shift
  • S

Create a hanging indent

  • Ctrl
  • T

Insert a hyperlink

  • Ctrl
  • K

Left align a paragraph

  • Ctrl
  • L

Right align a paragraph

  • Ctrl
  • R

Reduce a hanging indent

  • Ctrl
  • Shift
  • T

Remove paragraph formatting

  • Ctrl
  • Q

Add web information to items

Insert or edit a hyperlink in the body of an item

  • Ctrl
  • K

Printing

Open the Print tab in Backstage view

  • Alt
  • F, P

Print an item fron an open window

  • Alt
  • F, P, F

Open the Page Setup dialog box from Print view

  • Alt
  • S

Select a printer from Print view

  • Alt
  • F, P, I

Open the Print Options dialog box

  • Alt
  • F, P, R

Send/Receive

Start a send/receive for all defined groups

  • F9

Start a send/receive for the current folder

  • Shift
  • F9

Start a send/receive

  • Ctrl
  • M

Define Send/Receive groups

  • Ctrl
  • Alt
  • S

Visual Basic Editor

Open Visual Basic Editor

  • Alt
  • F11

Macros

Play macro

  • Alt
  • F8

Forms

Create an InfoPath form

  • Ctrl
  • N

Close an InfoPath form

  • Ctrl
  • Shift
  • Alt
  • T