Close

• Esc

Go to Home tab

• Alt
• H

New message

• Ctrl
• Shift
• M

Send

• Alt
• S

Insert file

• Alt
• N

New task

• Ctrl
• Shift
• K

Delete

• Delete

Search

• Ctrl
• E

Reply

• Ctrl
• R

Forward

• Ctrl
• F

Reply all

• Ctrl
• Shift
• R

Copy

• Ctrl
• C

Send/Receive

• Alt
• S

Go to calendar

• Ctrl
• 2

Create appointment

• Ctrl
• Shift
• A

Move to folder

• Alt
• H
• M, V

Attachment Save As

• Alt
• J
• A

Switch to Mail view

• Ctrl
• 1

Switch to Calendar view

• Ctrl
• 2

Switch to Contacts view

• Ctrl
• 3

Switch to Tasks view

• Ctrl
• 4

Switch to Notes

• Ctrl
• 5

Switch to Folders list in the Folder pane

• Ctrl
• 6

Switch to Shortcuts

• Ctrl
• 7

Switch to next open message

• Ctrl
• .

Switch to previous open message

• Ctrl
• ,

Move between Folder/Outlook/Reading/To-Do

• Ctrl
• Shift
• Tab

Move ar ound message header lines in the Folder pane

• Ctrl
• Tab

Move around within the Folder pane

• Arrows

Go to a different folder

• Ctrl
• Y

Go to the Search box

• Ctrl
• E

In the Reading pane, go to the previous message

• Alt
• Up

In the Reading pane, page down through text

• Space

In the Reading pane, page up through text

• Shift
• Space

Collapse or expand a group in the email message list

• Left/Right

Go back to previous view in the main Outlook window

• Alt
• B/Left

Go forward to next view in the main Outlook window

• Alt
• Right

Select the InfoBar and, if available, show menu of commands

• Ctrl
• Shift
• W

Find a message or other item

• Ctrl
• E

Clear the search results

• Esc

Expand the search to include all items in module you are in

• Ctrl
• Alt
• A

Use Advanced Find

• Ctrl
• Shift
• F

Create a Search folder

• Ctrl
• Shift
• P

Search for text within an open item

• F4

Find and replace text/symbols in Reading pane

• Ctrl
• H

Expand search to include items from the current folder

• Ctrl
• Alt
• K

Expand search to include subfolders

• Ctrl
• Alt
• Z

Open the Flag for Follow Up dialog box

• Ctrl
• Shift
• G

Delete the selected category from the list in the Color categories box

• Alt
• D

Create an appointment

• Ctrl
• Shift
• A

Create a contact

• Ctrl
• Shift
• C

Create a contact group

• Ctrl
• Shift
• L

Create a fax

• Ctrl
• Shift
• X

Create a folder

• Ctrl
• Shift
• E

Create a meeting request

• Ctrl
• Shift
• Q

Create a message

• Ctrl
• Shift
• M

Create a note

• Ctrl
• Shift
• N

Create an Office document

• Ctrl
• Shift
• H

Post to the selected folder

• Ctrl
• Shift
• S

Post a reply in the selected folder

• Ctrl
• T

Create a Search folder

• Ctrl
• Shift
• P

Create a task

• Ctrl
• Shift
• K

Save (except in Tasks view)

• Ctrl
• S

Save and close (except in Mail view)

• Alt
• S

Save as (only in Mail view)

• F12

Undo

• Ctrl
• Z

Delete an item

• Ctrl
• D

Print

• Ctrl
• P

Copy an item

• Ctrl
• Shift
• Y

Move an item

• Ctrl
• Shift
• V

Check names

• Ctrl
• K

Check spelling

• F7

Flag for follow-up

• Ctrl
• Shift
• G

Forward

• Ctrl
• F

Send or post or invite all

• Alt
• S

Endable editing in a field, all views except Mail/Icon

• F2

Left align text

• Ctrl
• L

Center text

• Ctrl
• E

Right align text

• Ctrl
• R

Switch to Inbox

• Ctrl
• Shift
• I

Switch to Outbox

• Ctrl
• Shift
• O

Check names

• Ctrl
• K

Send

• Alt
• S

Reply to a message

• Ctrl
• R

Replay All to a message

• Ctrl
• Shift
• R

Reply with meeting request

• Ctrl
• Alt
• R

Forward a message

• Ctrl
• F

Mark a message as not junk

• Ctrl
• Alt
• J

Display blocked external content

• Ctrl
• Shift
• I

Post to a folder

• Ctrl
• Shift
• S

Apply Normal style

• Ctrl
• Shift
• N

Check for new messages

• Ctrl
• M

Go to the previous message

• Up

Go to next message

• Down

Create a message (in Mail view)

• Ctrl
• N

Create a message (from any Outlook view)

• Ctrl
• Shift
• M

Open a received message

• Ctrl
• O

Delete and ignore a conversation

• Ctrl
• Shift
• D

Open the Address Book

• Ctrl
• Shift
• B

Add a Quick flag to an unopened message

• Insert

Display the Flag for follow up dialog box

• Ctrl
• Shift
• G

Mark as read

• Ctrl
• Q

Mark as unread

• Ctrl
• U

Open the MailTip in the selected message

• Ctrl
• Shift
• W

Find or replace

• F4

Find next

• Shift
• F4

Send

• Ctrl
• Enter

Print

• Ctrl
• P

Forward

• Ctrl
• F

Forward as attachment

• Ctrl
• Alt
• F

Show the properties for the selected item

• Alt
• Enter

Mark for download

• Ctrl
• Alt
• M

Check Mark for download status

• Ctrl
• Alt
• U

Display Send/Receive progress

• Ctrl
• B

Create an appointment

• Ctrl
• N

Create an appointment (any Outlook view)

• Ctrl
• Shift
• A

Create a meeting request

• Ctrl
• Shift
• Q

Show 1-10 days in the calendar

• Alt
• 1-0

Go to a date

• Ctrl
• G

Switch to Month view

• Alt
• =

Go to the next day

• Ctrl
• Right

Go to the next week

• Alt
• Down

Go to the next month

• Alt
• PgDown

Go to the previous day

• Ctrl
• Left

Go to the previous week

• Alt
• Up

Go to the previous month

• Alt
• PgUp

Go to the start of the week

• Alt
• Home

Go to the end of the week

• Alt
• End

Switch to Full Week view

• Alt
• -

Switch to Work Week view

• Ctrl
• Alt
• 2

Go to previous appointment

• Ctrl
• ,

Go to next appointment

• Ctrl
• .

Set up recurrence for an open appointment or meeting

• Ctrl
• G

Dial a new call

• Ctrl
• Shift
• D

Find a contact or other item

• F3

Enter a name in the Search Address Books box

• F11

In Table or List view of contacts, go to first contact with letter

• Shift
• (letter)

Select all contacts

• Ctrl
• A

Create a message with selected contact as subject

• Ctrl
• F

Create a contact (when in Contacts)

• Ctrl
• N

Create a contact (any Outlook view)

• Ctrl
• Shift
• C

Open a contact form for the selected contact

• Ctrl
• O

Create a contact group

• Ctrl
• Shift
• L

Print

• Ctrl
• P

Update a list of contact group members

• F5

Go to a different folder

• Ctrl
• Y

Open the Address Book

• Ctrl
• Shift
• B

Use Advanced Find

• Ctrl
• Shift
• F

In an open contact, open the next contact listed

• Ctrl
• Shift
• .

Find a contact

• F11

Close a contact

• Esc

Send a fax to the selected contact

• Ctrl
• Shift
• X

Open the Check Address dialog box

• Alt
• D

In contact form, display Email 1-3

• Alt
• Shift
• 1-3

Accept a task request

• Ctrl
• C

Decline a task request

• Ctrl
• D

Find a task or other item

• Ctrl
• E

Open the Go to Folder dialog box

• Ctrl
• Y

Create a task when in Tasks view

• Ctrl
• N

Create a task (any Outlook view)

• Ctrl
• Shift
• K

Open selected item

• Ctrl
• O

Print selected item

• Ctrl
• P

Select all items

• Ctrl
• A

Delete selected item

• Ctrl
• D

Forward a task as an attachment

• Ctrl
• F

Create a task request

• Ctrl
• Shift
• Alt
• U

Switch between Folder/Tasks/To-Do

• Tab

Undo last action

• Ctrl
• Z

Flag an item or mark complete

• Insert

Display the Format menu

• Alt
• O

Display the Font dialog box

• Ctrl
• Shift
• P

Switch case (with text selected)

• Shift
• F3

Format letters as small capitals

• Ctrl
• Shift
• K

Make letters bold

• Ctrl
• B

Add bullets

• Ctrl
• Shift
• L

Make letters italic

• Ctrl
• I

Increase indent

• Ctrl
• T

Decrease indent

• Ctrl
• Shift
• T

Left align

• Ctrl
• L

Center

• Ctrl
• E

Underline

• Ctrl
• U

Increase font size

• Ctrl
• ]

Decrease font size

• Ctrl
• [

Cut

• Ctrl
• X

Copy

• Ctrl
• C

Paste

• Ctrl
• V

Clear formatting

• Ctrl
• Shift
• Z

Delete the next word

• Ctrl
• Shift
• H

Justify text

• Ctrl
• Shift
• J

Apply styles

• Ctrl
• Shift
• S

Create a hanging indent

• Ctrl
• T

Insert a hyperlink

• Ctrl
• K

Left align a paragraph

• Ctrl
• L

Right align a paragraph

• Ctrl
• R

Reduce a hanging indent

• Ctrl
• Shift
• T

Remove paragraph formatting

• Ctrl
• Q

Insert or edit a hyperlink in the body of an item

• Ctrl
• K

Open the Print tab in Backstage view

• Alt
• F, P

Print an item fron an open window

• Alt
• F, P, F

Open the Page Setup dialog box from Print view

• Alt
• S

Select a printer from Print view

• Alt
• F, P, I

Open the Print Options dialog box

• Alt
• F, P, R

Start a send/receive for all defined groups

• F9

Start a send/receive for the current folder

• Shift
• F9

Start a send/receive

• Ctrl
• M

Define Send/Receive groups

• Ctrl
• Alt
• S

Open Visual Basic Editor

• Alt
• F11

Play macro

• Alt
• F8

Create an InfoPath form

• Ctrl
• N

Close an InfoPath form

• Ctrl
• Shift
• Alt
• T